Serving San Diego County

380,000 Small Businesses in San Diego. Most Are Still Running on Manual.

San Diego's economy is built on biotech, defense, and cross-border trade. The innovation happens in labs and boardrooms. The back-office? Still stuck copying data between systems, answering the same emails by hand, and tracking deadlines in spreadsheets that nobody trusts.

Find Your Automation Opportunities See Services

Free 15-minute call. No sales pitch. We'll map what's automatable in your operation.

10-20 hrs

Saved per week (typical firm)

2-3 Weeks

Full Implementation

Remote + On-Site

Flexible Engagement

The Problem

What San Diego Businesses Tell Us

World-class companies. Operations held together with email and good intentions.

Biotech & Life Sciences

San Diego has over 1,200 biotech and life science companies. The science is cutting edge. The operations? Regulatory submission deadlines tracked in shared calendars. Lab supply orders managed through email chains. Clinical trial documentation scattered across drives, inboxes, and someone's desktop folder labeled "IMPORTANT."

We automate the operational overhead. Submission deadline tracking that sends alerts weeks in advance. Supply chain monitoring that flags low inventory before it becomes an emergency. Document management workflows that keep everything versioned, timestamped, and audit-ready. Your scientists focus on science. The admin runs itself.

See what's automatable

IP Law & Immigration Attorneys

San Diego's patent volume is massive - driven by biotech, telecom (Qualcomm corridor), and defense tech. IP attorneys juggling dozens of active filings across USPTO, EPO, and WIPO with different deadline systems. Immigration attorneys near the border processing hundreds of cases with strict USCIS timelines. Both drowning in the same thing: paperwork that a machine should handle.

For IP firms, we build systems that track filing deadlines across patent offices, organize prior art research, auto-generate status updates for clients, and flag approaching maintenance fees. For immigration practices, we automate intake processing, document checklist generation, case status tracking, and USCIS receipt monitoring. A three-person firm typically saves 15+ hours per week.

How Implementation works

Defense & Government Contractors

San Diego is home to the largest concentration of military installations on the West Coast. The defense contractors and subcontractors supporting them run lean operations with heavy compliance requirements. HR onboarding for cleared personnel takes weeks of manual form processing. Vendor qualification documentation fills entire filing cabinets. Project status reporting eats Friday afternoons.

We automate the unclassified business operations. HR onboarding workflows that route forms automatically. Vendor management databases that track certifications, expirations, and renewal deadlines. Project reporting templates that pull data from your existing systems and generate ready-to-send status updates. All configured with enterprise security. We stay on the business side - your classified work stays untouched.

Start with an AI Audit

What Happens

Your First Two Weeks With Us

No six-month contracts. No scope creep. Here's what to expect.

Free Strategy Call (15 min)

Tell us what's eating your team's time. We'll tell you if AI can fix it. If it can't, we'll say so. No pitch deck, no pressure.

AI Audit - Map Your Workflows (Week 1)

We meet with your team (on-site in San Diego or over Zoom) and document every process that runs on manual effort. Where data moves by hand. Where deadlines get missed. You get a written report with specific tools, estimated time savings, and a clear implementation plan.

Build & Connect (Week 2)

We set up the automations. Wire your tools together. Configure AI responses that match your firm's voice and standards. Test with real scenarios before anything goes live. Your team watches, learns, and asks questions.

Launch + 30 Days Support

Go live. We monitor closely the first week, adjust anything that needs tuning, and make sure your team is comfortable. Then 30 days of support for questions and tweaks as you settle in.

About

Practical AI for Firms That Do Real Work

I'm Tim Akdemir. I run Aslan Intelligence from Southern California. Through my marketing agency, I've spent years working with professional services firms - lawyers, consultants, financial advisors. The common thread was always operational waste. Smart people spending hours on tasks that a well-configured AI tool could handle in seconds.

San Diego is uniquely positioned for AI operations work. You've got biotech firms generating massive documentation loads, IP attorneys buried in filing deadlines, defense contractors managing compliance across dozens of subcontractors, and immigration practices processing hundreds of cases. Every one of those has 5-10 workflows that are immediately automatable with tools that already exist.

We don't build custom software or sell platforms. We take what's already out there - ChatGPT, Claude, Zapier, Make, n8n - and set it up properly for your specific business. Real results, usually within 2-3 weeks.

Services

Three Ways to Work With Us

Pick the level that makes sense for where you are right now.

AI Audit

$997 one-time

1 to 2 weeks

Full workflow mapping
Tool recommendations
ROI projection report
Implementation roadmap

Learn More

Common Questions

Can AI help with biotech regulatory compliance?

Yes, but with an important distinction. We don't replace your compliance team or make regulatory decisions. What we do is automate the surrounding paperwork - document version tracking, submission deadline monitoring, audit trail generation, cross-referencing regulatory updates against your active filings. The compliance decisions stay human. The data management becomes automatic.

Do you work with IP and patent law firms?

San Diego's biotech corridor generates massive patent volume. We help IP firms automate prior art research organization, deadline tracking across multiple patent offices, client reporting, and document assembly. The goal is reducing the hours associates spend on administrative patent work so they can focus on prosecution strategy and client counsel.

Is this secure enough for defense contractors?

We configure all tools with enterprise security settings and can work within your existing security framework. For defense-adjacent work, we focus on unclassified administrative processes - HR onboarding, vendor management, internal communications, project status reporting. We don't touch classified systems or ITAR-controlled data. The automation targets the business operations side, not the technical work.

How does pricing work for larger organizations?

Our AI Audit ($997) works for any size organization - it maps workflows and identifies opportunities. Implementation pricing ($2,000-$5,000) covers most small to mid-size firms. For larger organizations with complex multi-department needs, we scope custom projects after the audit. Advisory retainers ($1,000-$3,000/month) scale based on the number of active automations and support requirements.

Get Started

How Much of Your Team's Week Is Spent on Tasks a Machine Could Handle?

Every organization has that bottleneck. The report that takes all Friday to compile. The intake process that hasn't changed since 2018. The data that gets typed into three systems because none of them sync. Tell us yours. 15 minutes and we'll tell you exactly what's automatable.

Book a Free 15-Minute Call

No pitch. No obligation. Just a straight answer.

tim@aslanintelligence.com

San Diego, CA